6 min read
You've got the middle of the note done. Now you're staring at the last three lines wondering if "I really really want this job" sounds eager or desperate. It depends on how many times you say it and whether you've already made the case in the body.
Before you hit send, make sure your resume still matches what you claimed in the interview. Check your resume for free if you tweaked bullets after the conversation. A thank-you note that names a project your file doesn't mention creates doubt fast.
Tonight you're closing with confidence, not filler. Two sentences, one sign-off, your name. That's the whole ending.
Quick wins
- Line 1: state interest once, plainly.
- Line 2: ask about next steps or reference their timeline.
- Sign-off: Best regards or Best. Send within 24 hours.
What belongs in the closing block
The ending is not a second pitch. The body already thanked them and named one specific moment from the interview. The close confirms you're still in and you're easy to schedule. Anything new belongs above the closing, not after it.
Sentence 1: Interest. One line. "I'm very interested in the marketing manager role" beats three variations of excitement.
Sentence 2: Next step. Either ask what comes next or reference the date they gave you. "I look forward to hearing about next steps" works when they didn't set a timeline. "I look forward to our conversation on Thursday" works when they did.
Sign-off + name. Best regards, Best, or Thank you again. Then your first and last name. No P.S. with a fourth argument unless they asked for a writing sample or link.
Before: Closing repeats "I would love the opportunity" twice, asks for feedback on their process, and ends with "Hope to hear from you soon!!!"
After: "I'm very interested in the role and look forward to hearing about next steps. Best regards, Jordan Lee."
Before: Sign-off reads "Warmly" after a stiff panel interview with six people you met once.
After: "Best regards" matches the tone of the conversation you actually had.
Closing checklist by scenario
Run the group that matches your interview before you send. Each item is one decision, not a paragraph.
Standard panel, no timeline given
- Interest line names the exact role title from the posting.
- Next-step line asks what the next stage looks like, phrased as a question.
- Sign-off is Best regards or Best.
- No new skills or metrics introduced in the closing.
They gave you a date on the way out
- Reference that date instead of asking again.
- Skip "when will I hear back" if they said "we'll decide by Friday."
- Keep interest line to one sentence.
Final round or executive interview
- Sincerely or Best regards both work; match the formality of the room.
- Thank the specific person who hosted, not "the team" if only one person ran it.
- Do not negotiate salary in the thank-you closing.
Copy-paste closing lines (pick one pair):
{`I'm very interested in the operations manager role and look forward to hearing about next steps.
Best regards,
Maya Chen
I'm excited about the team and the warehouse rollout we discussed. I look forward to our call on Wednesday.
Best,
Maya Chen`}
I've forwarded thank-you notes in Greenhouse where the candidate apologized three times for emailing and never stated interest in the role. Hiring managers remember the plain close. They skim past the anxious one.
If you're also updating your resume after the interview, keep the note and file aligned. How recruiters decide in 7 seconds reminds you what they verify when they reopen your application.
Endings that read needy or odd
- Triple interest: "I want this job" in three consecutive sentences reads anxious, not passionate.
- Apologizing for emailing: "Sorry to bother you" undercuts a note they're expecting.
- Cheers with strangers: fine for a peer coffee chat, odd after a formal panel.
- Asking for a decision date as a demand: "Please let me know by EOD" without context feels pushy.
- P.S. pitch: new arguments belong in the body, not after your name.
Before: "I know you have many candidates but I would be perfect and I hope you agree and please call me."
After: "I'm very interested in the role. I look forward to hearing about next steps."
Group thank-yous to five interviewers can share a core paragraph but need individual closings when you have separate email addresses. Why recruiters reject inconsistent profiles applies when your note claims projects your LinkedIn does not show.
Align the note with your file
If the interview surfaced a metric you plan to add to your resume, update the file before you reference it in email. The thank-you should echo proof that's already on page one, not introduce facts that aren't there yet.
Run the free ATS check on the updated resume, then Generate a cover letter for any follow-up role where you still need a fresh opening paragraph. Keep the closing pattern the same: interest, next step, sign-off.
Close clean and send it
How to end a thank you note is simpler than most candidates make it. Interest once, next step once, a plain sign-off. You're not writing a finale speech. You're confirming you're still the same candidate they met an hour ago.
Read more
Frequently asked questions
Close with one line that restates your interest and one that hands the next step back to them. Something like: I am very interested in the role, and I look forward to hearing about next steps. Then a simple sign-off and your name.
Best regards, Best, or Thank you again all work in US hiring. Sincerely reads slightly formal but is never wrong. Avoid Cheers with someone you have met once, and avoid Warmly unless the interview was genuinely warm.
Yes, if they did not already tell you the timeline. Phrase it as a question rather than a demand: Could you let me know what the next stage looks like? If they already gave you a date, reference that date instead of asking again.
No, as long as you say it once and say it plainly. Stating clear interest helps a hiring manager who is deciding between similar candidates. Repeating it three times in four sentences is what reads as anxious.